Back to Blog

Running a successful business means paying your bills on time. For small businesses, keeping things simple with accounts payable is a must. It’s not just about keeping vendors and suppliers happy – it’s about avoiding extra charges for late payments. If you’re always late, it could hurt your reputation, and other companies might not want to work with you. This means you could miss out on important opportunities for your business.  

That’s where modern accounts payable solutions like Forwardly and QuickBooks Bill Pay come in. To help you pick the best Bill Pay solution for your business, let’s take a closer look at Forwardly and QuickBooks Bill Pay in this blog.  

Spotlight: Forwardly and QuickBooks Bill Pay differences 

Forwardly and QuickBooks Bill Pay are both online tools for managing accounts payable. Both platforms aim to help you pay your bills promptly, but they have distinct features that set them apart. QuickBooks Bill Pay is integrated into the QuickBooks Online interface, while Forwardly provides a user-friendly accounts payable system that can integrate with different accounting software, such as QuickBooks Online and Xero. Forwardly has a helpful dual sync feature, and its automatic reconciliation makes things easier by preventing errors.  

To better understand which platform suits your small business needs, let’s get into a detailed side-by-side comparison between Forwardly and QuickBooks Bill Pay. 

Forwardly's comparison with QuickBooks Bill Pay

Forwardly’s standout features 

Now, let’s explore the differences between Forwardly and QuickBooks Bill Pay even more. 

No subscription fees 

Forwardly stands out by not charging any subscription fees, making the platform entirely free for users. You can send bill payments entirely for free. You only get charged minimal costs when receiving payments. There are no hidden cost surprises. This emphasizes Forwardly’s affordability and commitment to providing a cost-effective solution for managing your accounts payable 

QuickBooks Bill Pay, on the other hand, can cost between 0$ to 45$ depending on which plan you go for.  

Unlimited number of users  

With Forwardly, you can have as many team members as you need, manage multiple businesses, and control permissions in one dashboard—there’s no limit. In QuickBooks Bill Pay, the number of users depends on the plan. The most expensive plan ($200/month) allows up to 25 users, but the basic plan ($30/month) doesn’t support collaborators. 


Forwardly provides an affordable way to pay your bills as it’s free to send payments. In comparison, QuickBooks Bill Pay charges Basic and Premium subscribers $0.5 per ACH-to-ACH bank transfer. Basic users get five free transfers monthly, while Premium users can send up to 40 ACH payments each month at no additional cost. Elite subscribers can send unlimited free ACH bank transfers. 

Instant payments 

Forwardly stands out with instant one-click bill payments, processed in just 22 seconds for supported banks with qualified transfer limits. With Forwardly, instant payments are handled promptly, even late at night, ensuring your day starts with the peace of mind that bills are settled on time, every time. You don’t need a wallet or a specific bank account to use Forwardly. 

On the other hand, QuickBooks Bill Pay doesn’t offer faster options, committing to five to seven business days for ACH transfers and 10-12 business days for standard paper checks. If speedy payments matter to you and your vendors, this is something to keep in mind when choosing a bill payment solution. 

Better visibility  

Forwardly allows you to set custom limits, giving you tighter control. You’ll receive instant notifications for payments sent, pending approval, or received. Plus, Forwardly offers better visibility by providing real-time updates on your bank balance before making the payment, ensuring you’re always aware of your financial status. This feature is exclusive to Forwardly, enhancing its unique value. Not just this, Forwardly facilitates swift, bank-agnostic transfers for immediate settlements and seamless reconciliation within seconds. 

Auto payments  

Forwardly provides small business owners with a remarkable opportunity to make a lasting impression on their clients through consistently prompt payments. By leveraging Forwardly’s auto payments feature, you can avoid the anxiety of waiting for bills to be settled, reducing the risk of late fees and lost checks, even in the eleventh hour.

It’s worth noting that QuickBooks Bill Pay lacks this particular feature in their Basic plan. While QuickBooks Bill Pay offers this feature in their Premium ($15) and Elite Plans ($90), Forwardly stands out for its commitment to simplifying the payment process for small businesses. 

Payment approval workflows  

With Forwardly, you get added security and control when paying bills. Whether you’re a business owner or advisor, Forwardly offers the flexibility to adapt to different types of expenses, allowing you to tailor the approval workflow process according to your needs. The ease of setting up approval settings in just a few minutes provides an added layer of control.  

QuickBooks Bill Pay, on the other hand, only offers approval workflows to Elite users, limiting this feature to a specific group. Forwardly ensures that all users have access to customizable approval workflows for enhanced control. 

Getting started with Forwardly 

Starting with Forwardly is a smart move for small businesses looking to streamline accounts payable and manage bills effectively. From customizable approval workflows to instant bill payments, Forwardly ensures that handling your financial transactions is efficient and stress-free. With its user-friendly interface and emphasis on small business needs, Forwardly stands out as a reliable solution for effective bill management. Get started for free today! 


Read more

Read our article on how to Turn Invoices into Cash with Our Invoice Factoring Guide

Turn Invoices into Cash with Our Invoice Factoring Guide

The best feeling in the world as a business owner is getting paid. The worst?… Continue reading Turn Invoices into Cash with Our Invoice Factoring Guide

From the Blog: Forwardly vs Melio Payments- Choosing the Right Payment Partner

Forwardly vs. Melio Payments- Choosing the Right Payment Partner

Running a business is tough, and success often hinges on the most important responsibility that… Continue reading Forwardly vs. Melio Payments- Choosing the Right Payment Partner

Get Ready to Boost Efficiency with Instant Bill Payments

The Forwardly team is proud to announce its Instant Bill Payment feature has been officially… Continue reading Get Ready to Boost Efficiency with Instant Bill Payments

2024-01-25 Press

Get paid instantly 24/7/365

Sign up for Free See pricing